Planning a big event can be overwhelming. Even holding a small dinner party at home can give you a headache. Even more so if you have to plan a party where more than 20 or 30 people will attend?
But you do not have to worry, as there are event planners that can take care of everything for you. The only initial thing you need to do is to source the right event planner for your party. You need to check out several things to ensure that you are hiring the best one for the job. Screening for a potential event planner to work with is not going to be difficult if you follow the tips we’re going to give you.
1. Establish your goal
The first thing to do is to establish your goals for the party. Set your budget, and list the reasons why you need the expertise of an event planning team. Having these things in mind will guide you when you start screening event planning services providers.
Once you have defined your goals, you will get a clearer picture of the theme and message of your event.
Another thing you have to establish at this stage is your budget. You will be in a better position to discuss your plans for your event when you already have a budget in mind. Likewise, you should be able to determine what you need from the vendor, such as:
· Venue selection, venue decoration
· Food and beverage recommendation
· Book entertainment providers (event host, singers, dancers, etc.)
· Find resource speakers
· On-site production management on the event day
· Prepare programme and invitations
2. Create a shortlist of event planners
Your search for the event planner should depend on what type of event you are going to have, as most event planners specialise either in corporate parties or social events. It would help if you found out who has the expertise in creating the event you have in mind.
To find the best one, look for party planners in Oxfordshire with a solid reputation and experience. You can ask for referrals from people you know who have held events similar to yours.
3. Conduct an interview
Be sure that you have all the details you want to discuss with the potential vendors. Verify their expertise during the meeting. Ask about their business, their experience and their contingency plans. Choose the one that is willing to understand the objectives, budget, timeline, guest count and preferences of your event. Be sure to check their references and try to call some of their past clients.
4. Select the right one
Once you have found the right one, discuss your event in detail and find out their suggestions. Discuss your budget for the event, their fees, and their involvement in the event planning and execution. Ask your attorney to review the contract.
See to it that communication lines between you and the vendor are open during planning, execution and after the event.