The venue chosen for an event is a crucial element that defines its success. One of the first steps to planning a party is to select the venue, and the rest of the planning revolves around it. These days, you can easily find a location online, compare quotes, and view complete descriptions about the area. But before you book a venue, here are five of the essential things you need to consider.
You cannot plan a party without starting with a budget. You need to break down how much is allocated for the venue alone, and be sure that you stick to it. Do not go beyond what you can afford because you might end up compromising on the quality of the other aspects necessary for the party. While you may be tempted to book the most stunning location, it is not always practical especially if you have budgetary constraints. You can also save money on booking a venue if the date of the party is flexible and can be moved to certain days where the fee is cheaper.
Accessibility and capacity
Who is expected to attend? How many people were invited? The event venue needs to have adequate space to fit everyone attending. You also need to consider the location of the venue and whether or not it is conveniently accessible to all the guests. Check whether the location has enough parking spaces and if there are provisions for persons with disabilities.
It is crucial to keep in mind that the location of the event will significantly affect the possible guest turnout. Guests are likely to pass on the opportunity to attend if the venue is too far away. The place needs to be within a reasonable driving distance from where the majority of the guests are coming from. If the party is intended for guests coming from different places, consider a venue that is close to hotels or the airport. For an event to be memorable, guests should not have to go through the hassle of travelling too far to get to the venue.
Available amenities and services
The appearance of the venue is not all that matters. Look into the services the venue owner offers. For example, do they provide seating, audio-visual equipment, and catering? If so, then you can potentially save money by getting all of your party needs from one place. Some venues like hotels also include accommodation as part of the package. If there are travelling guests, this option is convenient because the price is usually discounted if you book the venue for a party.
Although you can change the appearance of a location through decorations, if you choose a beautiful venue, you do not have to spend as much time and money to make it look good. Pay attention to small details like building architecture, natural light, greenery, and atmosphere. The venue also needs to match the type of occasion especially if you want to evoke a certain ‘feel’ or theme for the event.